Privacy Policy

Effective date: May 19, 2026. Last updated: May 19, 2026.

1. Who we are

WedgeBid is a procurement and grant application services brand operated by Advertflair LLC, a New York limited liability company with its principal place of business in Brooklyn, New York. References to "WedgeBid," "we," "us," and "our" in this policy mean Advertflair LLC operating under the WedgeBid name.

WedgeBid provides procurement and grant application services. We are not a law firm. We do not provide legal, tax, or financial advice. See our Service Disclosures for the limits of what we do.

2. What we collect

Information you give us directly

• Identity and contact information: Name, business name, email address, phone number, mailing address, role or title.
• Business profile information: Industry codes (NAICS), revenue ranges, employee count, locations, ownership demographics, certifications already held, contract history, and other facts needed to determine eligibility for certifications, grants, and contracts.
• Application data: Documentation needed to file certifications, grant applications, or bid responses on your behalf, including tax filings, financial statements, ownership records, prior contracts, capability statements, and similar materials you provide.
• Payment information: Billing details processed through our payment processor (Stripe). We do not store full payment card numbers on our systems.
• Communications: Emails, calls, messages, and meeting notes generated during our engagement.

Information we collect automatically

• Usage data: Pages visited on wedgebid.com, time on page, referring source, device type, browser, approximate location derived from IP.
• Cookies and similar technologies: See Section 8 below.

Information from other sources

• Public records: We consult public databases including SAM.gov, NYC PASSPort, USPTO, state corporation registries, and similar to verify facts about your business or research opportunities relevant to your engagement.
• Referral sources: If someone refers you to us, we may receive your name and contact information from them.

3. Why we collect it

We collect and use information for these purposes:

• To deliver the services you hired us for: Eligibility analysis, certification filings, grant applications, bid responses, and ongoing pipeline management.
• To communicate with you: Status updates, deadline reminders, document requests, and responses to your questions.
• To run our business: Invoicing, payment processing, accounting, tax compliance, internal record-keeping.
• To improve our services: We analyze patterns across engagements (in aggregate, not by individual client) to understand which services produce results and where our process needs improvement.
• To comply with law: When we are legally required to retain, disclose, or report information.
• To prevent harm: Detecting fraud, abuse, or misuse of our services.

4. Who we share it with

We share information only as needed and only with these categories of recipients:

• Government agencies: When filing certifications, grant applications, or bid responses on your behalf, we submit the documentation you authorized us to submit to the specific agency required (for example, NYC SBS for MBE certification, SAM.gov for federal registration, agencies issuing solicitations for bid responses).
• Service providers: Vendors that help us run the business and are bound by confidentiality. This includes our payment processor (Stripe), email service (TBD at launch), file storage (Google Workspace), CRM (Zoho), and similar operational tools. Each is contractually limited to processing data only for the purposes we direct.
• Professional advisors: Our attorneys, accountants, and insurance providers, who are bound by professional confidentiality.
• Successors: In the unlikely event of a sale or transfer of the business, your information would transfer to the acquirer under the same protections that applied before the transfer.
• When you direct us: If you ask us to share information with a specific third party (for example, your accountant, your prime contractor partner, or a referring chamber of commerce), we will do so.
• When the law requires: Response to subpoenas, court orders, or other legally binding demands, after we have done what we can to narrow or contest overbroad requests.

5. How long we keep it

We retain information for as long as needed to provide our services and to comply with our legal and professional obligations. In general:

• Engagement records: Seven years after the conclusion of the engagement, consistent with standard business and tax record retention. Engagement files often need to be retrievable for several years because grants and certifications have audit windows, contract performance is reviewed years after award, and tax records require multi-year retention.
• Audit submissions: Three years from submission for prospects who took the Access Audit but did not become clients.
• Marketing list data: Until you unsubscribe or request deletion, whichever comes first.
• Financial records: Seven years as required by tax law.

After the applicable retention period, we either delete the information or de-identify it so it can no longer be associated with you.

6. How we protect it

We use commercially reasonable administrative, technical, and physical safeguards to protect information against loss, theft, and unauthorized access. These include encrypted storage, multi-factor authentication on our systems, role-based access controls, vendor security review before onboarding, and incident response procedures.

No system is completely secure. We will notify you promptly if we determine that your information has been compromised in a way that creates material risk to you, in accordance with applicable law.

7. Your rights and choices

Depending on where you live, you have specific legal rights regarding your personal information. We honor these rights for all our clients and visitors regardless of jurisdiction:

• Access: You can request a copy of the personal information we hold about you.
• Correction: You can ask us to correct information that is inaccurate or incomplete.
• Deletion: You can ask us to delete your information, subject to our legal obligations to retain certain records.
• Restriction: You can ask us to limit how we process your information.
• Portability: You can request your information in a portable, machine-readable format where applicable.
• Withdrawal of consent: Where processing is based on your consent, you can withdraw it at any time.
• Marketing opt-out: You can unsubscribe from our marketing emails using the link in any message we send, or by emailing us directly.

To exercise any of these rights, email [email protected]. We will respond within thirty days. We may need to verify your identity before fulfilling certain requests.

California residents: The California Consumer Privacy Act (CCPA), as amended by the CPRA, gives you specific rights regarding your personal information. The rights described above apply to you. We do not sell or share your personal information for cross-context behavioral advertising. You may designate an authorized agent to make a request on your behalf.

8. Cookies and analytics

Our website uses cookies and similar technologies for:

• Essential functions: Remembering your theme preference (light or dark), maintaining your audit progress, and similar features that make the site work.
• Analytics: We use Google Analytics to understand how visitors use our site in aggregate. Google Analytics may set cookies that identify your browser across sessions. You can opt out via the Google Analytics opt-out browser add-on or by disabling cookies in your browser settings.

We do not use cookies for advertising tracking, retargeting, or behavioral profiling.

9. Children

Our services are for businesses, and we do not knowingly collect personal information from anyone under 16. If you believe a child has provided us with personal information, contact us and we will delete it.

10. Changes to this policy

We may update this policy from time to time. When we make material changes, we will update the "Last updated" date at the top of this page and, where the change affects existing clients, notify you by email. Continued use of our services after a policy update constitutes acceptance of the updated policy.

11. How to contact us

If you have questions about this policy or want to exercise any of your rights, contact us:

By email: [email protected]
By mail: Advertflair LLC d/b/a WedgeBid, Brooklyn, New York (full address provided on request)